Business Units
| Name | Code | Active | Events | Actions |
|---|---|---|---|---|
| Watkins Volleyball | volleyball |
Active | 22 events | |
| Watkins Cornhole | cornhole |
Active | 0 events |
Location Defaults
🏐 Coed 6x6 League Settings
Current: $330/team
3 game slots per night
🏐 Coed 4x4 League Settings
Current: $220/team
🏆 Tournament Rules
Default cap for all standalone tournaments
🏁 Referee Rules — Core Policy
Current rule: Referees are required ONLY for Coed 6x6 league nights, Coed 6x6 EOS, and Coed 4x4 EOS tournaments.
All other standalone tournaments are self-reffed by competing teams.
Current: $22/hr
30 min before first game (6:00 PM)
15 min after last game ends (~9:30 PM)
Events That Require Referees
👤 Needs Alert Rules
Alert when <8 of 12 teams registered within X days
🌴 Juniors Beach Club Program Settings
Current: $250/player
Group A, Group B
Current: $40/session
Currently: 0 enrolled → coach is INACTIVE
📅 Recurring Practice Schedule
Monday — Group A
Active
Monday — Group B
Active
Wednesday — Group A
Active
Wednesday — Group B
Active
Sunday — All Groups
Active
🔔 Alert Thresholds
Membership Alerts
Required before first game — always flagged
Operations Alerts
JBC Alerts
Flag athletes below this % — contact guardian
🪪 Membership Requirements by Event Type
| Event / Program Type | AVP Bronze+ | AVP Silver+ | USAV RMR | Notes |
|---|---|---|---|---|
| Coed 6x6 League (all players) | ✓ Required | Not req. | Not req. | Includes EOS tournament |
| Coed 4x4 League (all players) | ✓ Required | Not req. | Not req. | Includes EOS tournament |
| Standalone Tournaments (all players) | Not req. | ✓ Required | Not req. | Sun & Serve, Dino Dig, Reverse-Coed, etc. |
| Juniors Beach Club (JBC) | Not req. | ✓ Required | ✓ Required | Both AVP Silver+ AND USAV RMR required before first practice |
| Neon Nights | Not req. | Not req. | Not req. | Open to all — casual event |
| Special Events (Fundraiser, Kickoff) | Not req. | Not req. | Not req. | Social events — no membership check |
AVP Memberships: Registered at avp.com |
USAV RMR: Registered at rockymountainregion.org
🌟 Neon Night Settings
Typically 24–30 players
⚠️ About Platform Cuts: These percentages are deducted from gross revenue before calculating your net. They are applied automatically in the Forecasting P&L. Enter 0 for platforms you don't use or that don't take a cut.
🏐 Volleyball Platform Cuts
%
of gross registration revenue
Used for: League teams, Tournament entries registered via volleyballlife.com
%
AVP Bronze+ / Silver+ membership fees paid directly to AVP — not a revenue cut, but note if applicable
$/txn
Flat per-transaction fee charged by VolleyballLife (if any)
Estimated VBL cut: calculating…
🌽 Cornhole Platform Cuts
%
Deducted from each cornhole event's gross registration revenue
$/event
Additional flat fee per cornhole event (if any)
Affects how prize pot is tracked in forecasting
Estimated Scoreholio cut (21 events): calculating…
🌟 Neon Night — Eventbrite Cut
%
Eventbrite typically charges ~3.7% + $1.79/ticket for paid events
$/ticket
%
Credit card processing (Eventbrite absorbs or passes through)
Estimated Eventbrite cut per ticket: calculating…
➕ Other Platforms / Custom Fees
| Platform Name | Applied To | Fee Type | Rate | Notes | |
|---|---|---|---|---|---|
| Stripe | Online payments (future) | % + flat | 2.9% + $0.30/txn | Not yet active |
📊 Projected Annual Platform Cost Summary
| Platform | Applies To | Rate | Gross Revenue Base | Est. Annual Cut | Net Retained |
|---|---|---|---|---|---|
| VolleyballLife.com | Leagues + Tournaments | 8% | $19,800 | $1,584 | $18,216 |
| Scoreholio | All Cornhole Events | 10% | $4,680 | $468 | $4,212 |
| Eventbrite | Neon Night (5 events) | 3.7% + $1.79/ticket | $2,025 | $317 | $1,708 |
| Total Estimated Platform Costs | $2,369 | $24,136 | |||
* Estimates based on current projected revenues. Actual cuts depend on final registration counts and selected payment methods.
✅ Phase 1 — Foundation (Complete)
✓ Business units (Volleyball, Cornhole)
✓ Event creation & management
✓ Revenue projections
✓ Promo codes
✓ Staffing & expenses
✓ Projected vs actual P&L
✓ Dashboard with KPIs
✓ Events list & detail pages
✅ Phase 2 — Programs & Registration (Complete)
✓ Juniors Beach Club program
✓ Group A / Group B roster
✓ Guardian tracking
✓ AVP & USAV membership tracking
✓ Recurring practice schedule
✓ Practice attendance tracking
✓ League team registrations
✓ Individual player payment tracking per team
✓ Tournament team registrations
✓ Neon Night player registrations
✓ Waitlist management
🔄 Phase 3 — Staffing & Needs Engine (Complete)
✓ Referee rule enforcement (6x6 league + EOS only)
✓ Auto-staffing rule engine with alerts
✓ Coach threshold rule ($40/session at >12 players)
✓ Needs & alerts panel
✓ Staff roster management
✓ Event & session staff assignment
✓ Staffing cost projections
🔄 Phase 4 — Forecasting & Analytics (Complete)
✓ Monthly P&L projection
✓ Revenue by division & type charts
✓ Expense breakdown chart
✓ By-event profitability table
✓ What-if scenario builder
✓ Break-even analysis
🔮 Phase 5 — Growth (Planned)
○ Online payment processing (Stripe)
○ Online registration portal for players
○ Email / SMS reminders (automated)
○ Digital waiver signing
○ Sponsor CRM & tracking
○ Marketing attribution / ROI
○ Mobile app for attendance marking
○ Full calendar with drag-and-drop scheduling
○ Season-over-season comparison reports
○ Cornhole events full build-out